Nonprofit/Community Service/Educational Booth
​Frequently Asked Questions​

Community-Based Booth Application process:

1. Register at the top right to gain access to our secure online application process. Once your access is approved, you will be able to log in and be taken to our Application Portal.
2. Every couple of months, the Vendor Committee and TFM staff meet to review all New Applications as part of our multiple-step application process.
3. Each applicant is thoroughly vetted to ensure they meet TFM and local, state and federal requirements to operate legally in Texas. 

TFM Sponsors Community-Based Booth Spaces free of charge up to 3 times per year, once approved by the Vendor Committee.

• Community-based booths must fill out an application on our website. 
• ​​There is a one-time application fee of $175.00 that must be paid before your organization's first setup once approved. 

• All Vendors must work within in their 10x10 space.
  • Vendors may not walk around or stand in front of their booths space to hand out fliers, pamphlets or samples.
• All Community Based must follow all TFM Rules and policies.
• All Community Based Booths will need the following items for your booth:
  • 10x10 tent
  •  6ft table
  •  4- 25LBS weights (25lbs weights totaling 100lbs) Weights are NON-NEGOTIABLE.
  • If you do not have these items, they can be rented for $20 fee each market on a first-come, first-served​ basis. ​

Nonprofit Organization Requirements
Can attend 3 times a year

Verified Nonprofits are allowed to:

1. Fundraise
2. Accept Donations
3. Sell raffle tickets
4. Collect Customer Information

What if your nonprofit wants to sell items to raise funds? 

• Your Nonprofit MUST be approved by the vendor committee and cannot compete with paid vendors' sales.
• Your Nonprofit will have to adhere to the same permits, state tax ID, insurance requirements and guidelines as other vendors.
• Your Nonprofit will be invoiced for a regular-priced booth if approved by the vendor committee.​

(Must have prior approval from the Market Manager.)

Are you wanting to sell items to raise funds? 
ALL items must be preapproved by the Vendor Committee and can not compete with paid vendors sales.
If approved you will be invoiced for a regular priced booth. 

We need the following information from you which can all be uploaded on our TFM website.​

• Upload your non-profit certification.
• Sales Tax ID or Sales Tax ID exemption. (When applicable)​​

Community Service Requirements
Can attend 3 times a year.
​
Community service booths MUST commit to providing community service to TFM customers.

1. You MAY NOT advertise your business, collect information, sell anything, collect donations, fundraise, or collect names.
2. Your staff CAN wear shirts with your logo and have an identifying banner at your booth.
3. ​Giveaways, pamphlets, specials, coupons, and raffles WILL NOT BE ACCEPTED.

Please choose from the following community service booth options:

• Free market gear (can include your business labels): Sunglasses, Fans, hand sanitizer, cooling cloths, cold wipes, first aid kits, etc. (Pens and water not accepted)
• REUSABLE bags (Bags can have your logo on them. And 1 item may be placed inside with your business name on it. You may not insert coupons, offer discounts or any type of sales promotion.)
• Free kids’ activity booth (Examples: face painting, balloons, education station, read aloud, or crafts)
  • You MUST provide TFM Organization with a background check for all staff members in attendance.
• Free photo booth for patrons (with or without props)
• Cooking demonstration using fresh market items
• Food Pantry Donations for a local food pantry
• Other:  Must be farmer’s market related. And it must be pre-approved by the TFM Organization.

​​If we feel you are more focused on promoting your business, you will be asked to break down and will not be allowed back.

​Educational Booth Requirements
Can attend 3 times a year.
​
​The Educational service booths MUST commit to providing educational services to TFM customers.

1. You MAY NOT advertise your business, collect information, sell anything, collect donations, fundraise, or collect names.
2. Your staff CAN wear shirts with your logo and have an identifying banner at your booth.
3. ​Giveaways, pamphlets, specials, coupons, and raffles WILL NOT BE ACCEPTED.

Educational Booth MUST be related to the following:

• Agriculture
• Animal Sciences (Livestock/Bees/Insects)
• Community Based (Reading, Arts/crafts, Face Painting) Can not compete with paid vendors.
• Cooking demonstration using fresh market items
• Crafting

The focus can be for adults or for children. Children MUST have a parent present to participate in an educational activity.  IF providing an educational activity for children.

• You MUST provide TFM Organization with a background check for all staff members in attendance.

If we feel you are more focused on promoting your business, you will be asked to break down and will not be allowed back. ​

READY TO APPLY?? 
Go to the Top of the Page and Register.

Once YOUR Registration is verified. LOGIN and Go to our Website Application Page.

**© Tomball Farmers Market. Website content is provided for general informational purposes only.
Requirements to operate a business in Texas and Harris County vary by product type, preparation method, and regulatory jurisdiction. Vendors are responsible for obtaining and maintaining all required permits, licenses, inspections, and approvals from applicable local, state, and federal agencies.
Information provided by Tomball Farmers Market does not constitute legal or regulatory approval to operate and is subject to change based on agency guidance and law. Vendors should always verify current requirements directly with the appropriate regulatory authorities.**